Meeting Minutes
VP of Service Candidate – Jacob Miles
– About You
— Civil Engineering
— Cross-Disciplinary Perspective Leadership
— RA Bo-Met
— RA Council
— Club Gymnastics
– Why are you running?
— Relational leadership and service
— Felt supported and guided in my freshman year, want to do that for other first years
— Want to give back to the community
— Service is selfless
– What will you bring?
— Continue service committee
— Passion to inspire members to partake in service
— Willingness to serve NRHH
— Lead by example
– How will you manage the responsibilities?
— Plan events far in advance
— Prioritize early, clear, and open communication
— Create VP of Service Office Hours
— Do more service during GA meetings
– Questions
— Erin – How do you plan on engaging member ideas with service events?
— Open to feedback during GA meetings
— Emma – What made you decide to run?
— In Impact Leadership Village, had a huge sense of service, did a lot of service in village, great for building relationships and helping community
— Grace – What are your ideas for how service in GA meetings would look like?
— Be able to bring service in to meetings, like setting aside 15-20 mins at the end of meetings for making goodie bags or something similar
— Erin – If you are elected, what do you see your biggest challenges being and how will you overcome them?
— Finding a way to say no, need to reflect on what is manageable, make NRHH a priority
– Motion to end Q/A
— Seconded
VP of Membership and Selection Candidate – Emma Beard
– About you
— Mechanical Engineering
— Minor in Music performance
— SRA (RA prior year)
– Why are you a good fit?
— I love people
— Everyone has something valuable to offer
— Encourage others through leadership opportunities
— Take feedback from those pursuing leadership skills
– How will you serve?
— Hospitality is my middle name
— Organized
— Most roles include online communication
– How will you recognize?
— “It’s not about me”
— Ensure fair assessment and admittance of new members
— Run with Big/Little program to foster everyday peer recognition
– Questions
— Darian – What are you going to take away from the last attempt at implementing a big/little program?
— Incorporate outside of NRHH things into GA meetings, like sitting next to your big and giving them a high five, doing little things to foster communication
— Erin – If you are elected, how will you support new and returning members as the org goes on and as classes resume?
— Touch base with members individually, maybe delegate people to board to check in on
— Austin – Can you explain what you mean by overseeing the fair assessment and admittance of new members?
— Being able to let people trying to get into NRHH talk broadly about themselves, not coming at it with a bad perspective, will also consult Erin
– Motion to end Q/A
— Seconded
President Candidate – Jackson Mishoe
– Geology/English major, Marine Science minor
– Current SRA in Lee Hall
– Current VP Recognition in NRHH
– Substantial conference experience
– Why do you want this position?
— Further increase sphere of influence
— Continue to be part of the E-Board
— Continue to strive to leave a lasting impact on NRHH and NC State as a whole
— Foster recognition and service
— Represent NC State and our chapter as a whole at conferences
– What do you want to do as president?
— Implement parli-pro
— Move towards a more active based rather than points based
— Re-evaluate constitution
— Build bridge with IRC
— Have chapter discuss bids rather than solely e-board
— Work with individual VPs to better serve the chapter
— Get to know the GA as individuals
– What did you want to do as VP? How did it turn out?
— Create widespread knowledge of OTMs on campus
— Plan on contacting CDs to help spread knowledge of OTMs next year!
— Have more participation from individuals
— Helped build the bridge between IRC and NRHH!
— Create new opportunities to recognize individuals outside of OTMs
— Paint the Pack, variations of OTM writing parties
– Time management
— 33 hours for NRHH role, rest of time dedicated to school, self care, etc.
– Questions?
— Erin – Do you have anything in your bid outlining if you’re continuing president office hours? Does that factor into your 33 NRHH hours?
— It would feed into the 33 hours, and I would like to continue them
— Sam – if the majority of the GA said they did not want a big/little program, would you still go through with it?
— No, it’s your org too
— Erin – If elected, what is your plan to bridge the gap between no requirements this semester and requirements next semester?
— Monthly business meetings, and rotate between service, recognition, and social events, but that would be a conversation with the next E-Board and GA
— Emma – Do you have any thoughts about further ways to connect the E-Board with the GA?
— Expanding on the social committee, trying to keep retention up and generating new ideas and reaching out to members
– Motion to end Q/A
— Seconded
VP of Administration and Finance Candidate – Abby Garman
– Biochemistry Major
– RA in Lee Hall
– Why are you running?
— Been involved with housing since freshman year
— Started with Hall Council, grew with the community
– What do you want to do with this role?
— Support student leaders and help them grow as well as their communities
— Help student leaders go above and beyond
– Prior experience?
— Experience being a secretary in several clubs, as well as treasurer and President for the Red Cross Club
— Treasurer for Lee Hall Council last year
– Looking forward to serving NRHH and those who NRHH helps!
– Questions
— Erin – what initiatives are you interested in bringing to your role?
— Revisit budget and utilize it fully, especially with committees; reach out to members who are not as active, partner with VP of Membership to make the org more welcoming for those who don’t have as easy of access to events in our org
— Jackson – how do you plan to revamp the website and social media?
— Continue Diamond of the Week, provide incentive-based programs for social media accounts, can tie into additional recognition events/posts, like recognizing great OTMs; help build the bridge between IRC and NRHH
— Sam – Have you had any discussions with the current VP Admin?
— Yes, we talked about the roles and responsibilities of the role, hope to talk to Emily about having a hand-off about materials such as social media and budget
– Motion to end Q/A
— Seconded
Elections will continue on April 15th
– Any questions?
— Since not all the positions have candidates, what will happen?
— President for next year will perform vacancy filling process outlined in constitution
— How will we vote?
— Q/A form will go out for Jackson and Abby to be filled out by Friday, candidates will answer those questions by Monday, and then the email with the answers and voting google form will go out, same process will happen for April 15th elections
Attendance
Draw a paper from the jar for the “question of the day.”
– How do you pronounce “gif”?
Updates
– VP of Membership and Selection – Erin Lisi (she/her/hers); nrhh-ncstate@ncsu.edu
— Nominations for new NRHH members opens on Feb. 26th
— Nominations close and applications open on March 13th
— Applications closes on April 11th
— Voting meeting is on April 14th
— Inductions will be at banquet
– VP of Recognition – Jackson Mishoe (they/them/theirs); nrhh-ncstate@ncsu.edu
— OTM Writing party 2/27 5:00pm in Turlington
– VP of Service – Kevin Hogan (he/him/his); nrhh-ncstate@ncsu.edu
— Mystery Service Saturday (March 28) sign up is on the website! This is meant as an NRHH exclusive event, organized by one of our members Haley Johnson!
— Service Raleigh link is up to date!
– VP of Administration – Emily Waun (she/her/hers); nrhh-ncstate@ncsu.edu
— Come see me if you want to be the next Diamond of the Week!
– President – Kaitlin Brӓtt (she/her/hers); nrhh-president-org@ncsu.edu
— You all will be receiving an email soon from Noah (IRC President) and myself with info about the joint IRC/NRHH annual banquet (as well as an RSVP form)
— Banquet is on April 25th from 6-8 pm at McKimmon
— We will be discussing the election timeline later this meeting. I will be sending out an email re: the timeline as well later on this week.
– Advisor – Cassandra Jenkins (she/her/hers); cajenki3@ncsu.edu
— No updates
Old Business
– N/A
New Business
– Elections Timeline
— Elections will take place during the last two GA meetings of the semester
— Wednesday, April 1st from 6-7 pm
— Wednesday, April 15th from 6-7 pm
— Requirement – send intent to run AND meet up with exec member(s) currently in the position(s) you are interested in 1 week before the start of elections (by March 25th at 7 pm)
— Intent to run – a formal letter from you saying which position(s) you are interested in
— Submitting an intent to run DOES NOT mean you HAVE to run
— MUST EMAIL ALL INTENTS TO RUN, REGARDLESS OF POSITION, TO KAITLIN AT nrhh-president-org@ncsu.edu.
— What is the process if no one runs for a position?
—- Appointment and GA confirms appointment
—- Can bid from floor, but would prefer to know if someone plans on running
— Do you have an example intent to run?
—- No, but there is something similar on the regional level, no more than a page for intent to run
—- Why you want the position, journey through NRHH, etc.
—- Example bid will be emailed
— Requirement – send Kaitlin your prepared bid/PPT for the position you are running for by 10 am on Wednesday, April 1st.
— Example bid
—- Can you use a prezi?
—– Yes !
— Requirement – you MUST be present on the night you present your bid to the GA
— There is no formal order of presentations during elections based on exec position.
— That being said, plan on presenting on April 1st. The meeting on the 15th is meant to be for any presentations that we do not get to on the 1st.
– Escape Room Activity
— Facilitated by Kevin, VP of Service
— Debrief
— Which one was hardest?
—- Omega (colored boxes, shapes, animals)
—- We didn’t know what we were looking for
—- Found “who was extra”
— Why did we break off into teams and try to find the treasure?
—- Allows for everyone’s voices to be heard
—- Different perspectives
—- Allows you to not choose your group, mixes things up
— Who took on a leadership role in your groups?
—- There was no one person in charge
— How did you see your own strengths play out in this group?
—- Take outside expertise and brought it here
—- Tackling each piece individually
— Why did y’all not choose to work together?
—- Assumed not to work together, assumed competition
—- Battle between pride and getting it done
— How does this relate to NRHH?
—- Bring diverse perspectives together
—- Collaboration between campuses and residential communities
—- Think outside the box when solving problems in community
Future Business
– N/A
Dates
– Come to Kaitlin’s office hours! Wednesdays from 4-5:30 pm and Thursdays from 2:30-4 pm in the Turlington Basement.
Websites
Adjourn
National Residence Hall Honorary
GA Meeting – February 12th, 2020
Attendance
– Pull a question of the day
— If you were a chip, what kind would you be?
Updates
– VP of Membership and Selection – Erin Lisi (she/her/hers); nrhh-ncstate@ncsu.edu
— None
– VP of Recognition – Jackson Mishoe (they/them/theirs); nrhh-ncstate@ncsu.edu
— Three full months left to write OTMs.
— February OTMs are open, writing party at the end of the month.
— Interested in recognition committee or just an event idea reach out.
– VP of Service – Kevin Hogan (he/him/his); nrhh-ncstate@ncsu.edu
— Go to the website for service events!
– VP of Administration – Emily Waun (she/her/hers); nrhh-ncstate@ncsu.edu
— See me after the meeting if you want to be Diamond of the Week!
– President – Kaitlin Brӓtt (she/her/hers); nrhh-president-org@ncsu.edu
— If you are interested in running for any of the exec positions (most of us are graduating), please feel free to reach out now!
— Don’t forget to take care of yourselves as we really get into the semester.
– Advisor – Cassandra Jenkins (she/her/hers); cajenki3@ncsu.edu
— None
Old Business
– N/A
New Business
– Pointless Debates – Kaitlin will number y’all off into groups of four; two people in the group will argue for one opinion, and the other two people will argue for the other opinion
– There will be 2 rounds. Each round will be 10 minutes each.
– The topics…
— Group 1
— Round 1: Is water wet?
— Round 2: What came first: the chicken or the egg?
— Group 2
— Round 1: What came first: the chicken or the egg?
— Round 2: Is a hot dog a sandwich?
— Group 3
— Round 1: Is a hot dog a sandwich?
— Round 2: Does pineapple belong on pizza?
— Group 4
— Round 1: Does pineapple belong on pizza?
— Round 2: Is cereal soup or a salad?
— Group 5
— Round 1: Is cereal soup or a salad?
— Round 2: Cats or dogs as pets?
— Group 6
— Round 1: Cats or dogs as pets?
— Round 2: Is water wet?
– Debrief and Conflict Management Style Assessment
— Written survey
— Debrief
— How does this relate back to NRHH and NC State?
—- If you can identify how you argue, you can identify how you lead
—- It was good to identify your strengths and weaknesses to help others with theirs
—- It was good to see these categories to see how other people handle conflict as well
Dates
– Come to Kaitlin’s office hours! Wednesdays from 4-5:30 pm and Thursdays from 2:30-4 pm in the Turlington Basement.
Websites
– https://orgs.ncsu.edu/nrhh/
– https://orgs.ncsu.edu/nrhh/otms/how-tos/
Adjourn
Attendance
– Pull a question of the day
— What are your summer plans?
Updates
– VP of Membership and Selection – Erin Lisi (she/her/hers); nrhh-ncstate@ncsu.edu
— No updates
– VP of Recognition – Jackson Mishoe (they/them/theirs); nrhh-ncstate@ncsu.edu
— OTMs close on January 31st at 11:59 PM
— Expect the voting form on Feb. 4th
– VP of Service – Kevin Hogan (he/him/his); nrhh-ncstate@ncsu.edu
— Upcoming Service events:
— Tuesday, Feb. 4 from 6-8 PM: meal packing event for the Raleigh Rescue Mission. At the IRC GA meeting, you can join in and get service points!
—- Talley Student Senate Chambers
— Wednesday, February 5 at 6:45 PM: Come help us decorate the Feed the Pack Pantry for Valentine’s Day! We need at least 3-4 people to make sure we can get it done! (Let me know after the meeting if you can make it!)
— Service Collaboration with ES King/Western Manor: On Saturday, April 18 starting at 5:30 PM, ES King/Western Manor are putting on a relaxation event and we are looking to send volunteers to help them out. Who is free and willing to volunteer? (Can send out form at a later date to sign up)
— Service Raleigh: April 4! Plan if you want to do it. I have applied as a site leader for NRHH.
— Krispy Kreme Challenge volunteering. Sign up soon!
— Have to leave right after the meeting
— Can clarify NRHH vs non-Nrhh points on website
– VP of Administration – Emily Waun (she/her/hers); nrhh-ncstate@ncsu.edu
— Come see me after the meeting to be the next Diamond of the Week!
– President – Kaitlin Brӓtt (she/her/hers); nrhh-president-org@ncsu.edu
— I’m attending NCARH this weekend as the NRHH Representative at App State.
— If you are interested in running for any of the exec positions (most of us are graduating), please feel free to reach out now!
– Advisor – Cassandra Jenkins (she/her/hers); cajenki3@ncsu.edu
— Will find out at NCARH whether or not Kaitlin, Kevin, and Noah will win bids!
— Kaitlin nominated for NRHH President of the Year
— Kevin nominated for Student of the Year
— Noah nominated for RHA President of the Year
Old Business
– N/A
New Business
– Bids
— Originally only for IRC and NRHH E-Boards, but want to open it up so GA members can assist with bids
— What do you mean by “assist” with the bids
—- Kept it vague in order to give NRHH GA an opportunity to assist in the process
— Showed example of bids
– Voting on End of the Year Awards for Banquet- Kaitlin, President
— Word count minimum
— Clarifying points earned for writing nominations
— Meant to be an NRHH specific award
— Isn’t the banquet shared with IRC? Then why make it NRHH specific?
— Because the point requirement is specifically for NRHH
— Not equitable to write one for IRC and earn points
— Maximum of 3 nominations, 300 word count minimum
– Vote on bids and EOY awards
— Vote: 18-0-0
– Education in North Carolina Discussion- Erin, VP of M&S
— Service opportunity
— School supplies donations!
— Debriefing
— How do y’all think this presentation can relate back to NRHH?
—- We can work towards recognizing the teachers that have made an impact in our lives
—- Recognizing that each of us have different skill sets and different strengths and not measuring each other with one standard
—- Will send out videos and powerpoints
Future Business
– N/A
Dates
– Come to Kaitlin’s office hours! Wednesdays from 4-5:30 pm and Thursdays from 2:30-4 pm in the Turlington Basement.
Websites
– https://orgs.ncsu.edu/nrhh/
– https://orgs.ncsu.edu/nrhh/otms/how-tos/
Adjourn
Attendance
– Everyone will take a piece of paper and write a “question of the day.” We will put them all in a jar and draw one for each meeting (including today).
Updates
– VP of Membership and Selection – Erin Lisi (she/her/hers); nrhh-ncstate@ncsu.edu
— No updates
– VP of Recognition – Jackson Mishoe (they/them/theirs); nrhh-ncstate@ncsu.edu
— OTMs for January are open. If you need help/advice please email me and/or check out our website.
— If you’re interested in recognition committee, please reach out.
— I have lab during GA, sorry I can’t be there. Miss y’all! 🙂
– VP of Service – Kevin Hogan (he/him/his); nrhh-ncstate@ncsu.edu
— Website has some events on it, and is being updated
— Krispy Kreme Challenge is still accepting volunteers (Sat., Feb. 1)
— Trying to organize a Mystery Service Saturday in partnership with Leadership and Civic Engagement (dates to come) – if you commit, you are expected to attend barring extenuating circumstances)
In the midst of organizing an event in partnership with E.S. King/Western Manor for a spring event (Egg-Stravaganza or something)
— I have spots on my ASB to Washington D.C.!!!!!!!!!!!!!!!!!!!!!!
– VP of Administration – Emily Waun (she/her/hers); nrhh-ncstate@ncsu.edu
— Stay for a few minutes after the meeting if you’d like to be featured as our Diamond of the Week!
– President – Kaitlin Brӓtt (she/her/hers); nrhh-president-org@ncsu.edu
— Office hours are cancelled for tomorrow. Feel free to schedule a meeting with me if you need to.
— This is a business meeting, but in the future we will focus on leadership and social-type meetings.
— The NRHH and IRC exec boards have recently submitted bids to NCARH for Student Of the Year (OTY), NRHH Pres OTY and IRC Pres OTY. More on this in a bit!
— Working on finalizing Social Committee meeting times. If you are interested, let me or Aidan Mangan (Co-Chair) know!
– Advisor – Cassandra Jenkins (she/her/hers); cajenki3@ncsu.edu
— No updates
Old Business
– N/A
New Business
– What is NRHH?
— Feedback from old members
— Too much business, not enough leadership/social stuff
— Went through history of NRHH PowerPoint
— Went over points system and inactive semesters
— What are the requirements of our organization? Go through constitution on our website.
— Walk-thru of website
—- Question – Will NRHH participate in Service Raleigh this year?
—- Kevin – I plan on it, weather permitting
— Committees
—- Service (Kevin, Erin)
—- Recognition (Jackson)
—- Social (Kaitlin, Aidan, Emily)
— Constitution
—- Located on website
—- Off-campus and candidate memberships explained
—– Can be found in constitution
—- Cap for chapter apx 93-95
—- New points system located in constitution
— How do I check my points?
—- canvas.instructure.com/login/canvas
—- E-Board will put points into canvas so you can access your points at your leisure
—- Not required for membership, but will be there for you
– Discuss and vote on having seniors earn all of their points by the 15th of the month before graduation (November for fall and April for spring)
— Discussion
— Question – will this be effective immediately?
—- Yes
— You should be able to get the cord when you want it and not be pressured into getting it early
—- Question – can we change the date?
—– Friendly – change 15th to the 22nd
— Receive cords before graduation – no set date
— What was the policy before this?
—- All points in by graduation
— How long does it take to order and receive the cords?
—- That’s a question for our Advisor
— Is it possible to order the cords later?
—- Question for Advisor
— Preorder cords?
— Set a date before graduation to give time for administrative stuff
— Is there a reason for the phrasing for month prior and not a certain number of days before graduation?
—- LDOC?
— Friendly – 2 weeks prior to graduation
—- Is that okay for y’all as E-Board members?
—– Not really with finals, that’s why we chose a specific date
— Vote
— Yes – 23, No – 4, Abstain – 0
– Discuss and vote on allowing RAs to run for President.
— Discussion
— What was their old reasoning?
—- Time commitments
— Why change it?
—- To make it more accessible/inclusive
— If you’re an RA you have housing paid for, no “perks” for NRHH president
— If an RA was to be president, it might be an RA rant group, is there a way that it won’t happen?
—- Advisor and President watch NRHH behavior to make sure that doesn’t happen.
— Vote
— Yes – 21, No – 3, Abstain – 2
– Please reach out to someone if you’re confused
Future Business
– N/A
Dates
– Come to Kaitlin’s office hours! Wednesdays from 4-5:30 pm and Thursdays from 2:30-4 pm in the Turlington Basement.
Websites
Adjourn
Attendance
– No question of the day – Emily will take attendance as you walk in
Updates
VP of Membership and Selection – Erin Lisi (she/her/hers); nrhh-ncstate@ncsu.edu
Inductions are on November 22nd from 7pm-9pm in Talley 4280
Inductions count for 3 Membership Points
Grad cords for the Fall will be given out then if Fall 2019 grads have met their points then. If you have concerns, please reach out.
VP of Recognition – Jackson Mishoe (they/them/theirs); nrhh-ncstate@ncsu.edu
OTMs are due November 31st. Feel free to ask for help.
Campus winners will now be posted each month on the NRHH website.
Tuesday, Nov. 19th from 3-5 pm, ‘Paint the Pack’ Recognition Event is taking place at the Free Expression Tunnel (Google Calendar invites sent out).
VP of Service – Kevin Hogan (he/him/his); nrhh-ncstate@ncsu.edu
Continue checking the website!!!
VP of Administration – Emily Waun (she/her/hers); nrhh-ncstate@ncsu.edu
No updates
President – Kaitlin Brӓtt (she/her/hers); nrhh-president-org@ncsu.edu
We listened to your thoughts, and have switched to mostly digital agendas. If you need a physical copy of the agenda, let someone on the e-board know.
Thursday, Nov. 21st from 5-7 pm, there will be a movie night in Turlington Basement. Please feel free to wear your PJs, and there will be free popcorn! This will count as a non-GA meeting.
Advisor – Cassandra Jenkins (she/her/hers); cajenki3@ncsu.edu
No updates
Old Business
N/A
New Business
Voting on Points System (if voted in, will go into effect starting NEXT semester)
– Slide 1 – overall points requirement
— Discussion
— When will this take effect?
—- Next semester
— Are we voting on each slide separately? If one slide does not get approved do we move onto the next one?
—- Yes. We will amend until the slide is approved
— Motion for approval of the slide – seconded
— Vote: 16-1-0
– Slide 2 – service point opportunities
— Discussion
— What does it mean to be defined by VP of Service?
—- The VP of Service will have the autonomy to decide the difference between NRHH and non-NRHH
— Why the distinction between NRHH and non-NRHH?
—- To encourage attendance at NRHH events
— So we’re lowering the total amount of points needed and raising the amount of points rewarded?
—- Keeping amount of points rewarded, lowering amount of points required
— Motion to vote – seconded
— Vote: 16-1-0
– Slides 3-4 – recognition point opportunities
— Discussion
— Motion to amend “quality”
—- Change to qualifying
—- Vote: ayes have it
— Motion to end discussion – seconded
— Vote: 17-0-0
– Slide 5 – membership point opportunities
— Discussion
— Which category would a service project during the meeting count?
—- Membership
— Do you get to choose service or membership points?
—- No, it’s only membership
— How are voting meetings defined?
—- Voting on new members
— Motion to amend to “points will only count for membership”
—- Dissent
—- Instead, change it to choose between service and membership points
—– Discussion (extended by 2 minutes 3 times)
—— Being able to choose is best for the GA
——This points system is already flexible
—— Requirements will be met even if you fulfill all your requirements
—— NRHH Service events and GA mtgs are not equal worth in points
—— There are ways to make it more flexible without locking it into membership
—— If we were to be able to choose service or membership, we have to consider the discussions that come with being able to choose
—— Historically, member got to choose where their points went
—— No point where it’s too flexible, need to be mindful of other people’s circumstances
—— Flexibility of old system caused members to not want to do things to maintain membership
—— If you’re coming to meeting and voting will cover your membership
—— Even if it’s easy, you should still be able to choose where your points go
—– Vote: 6-9-1
—-Dissent
—– Discussion (extented by 5 mins)
—— This pushes the choice onto the members and could cause confusion
—— Does not address the discrepancy between service and membership point differences
—— This amendment is in the best interest of the GA
—— Would the service count as NRHH service?
—— It could count as membership or an NRHH service event (up to the discretion of the VP of Service)
—— Seems flexible enough as is
—— So the VP of Service could choose 2 or 3 points?
——- We are advised, so they couldn’t just rewrite the rules
—— Historically, we did many service events during GA meetings, but now it’s very rare
—— Historically, we had both business and service events at GA meetings, so to double up or choose could be contentious
—– Move to end discussion – second
—– Vote: 16-11-0
—– Vote: 14-2-0
– Slide 6 – misc. Point opportunities
— Discussion
— Move to end discussion
— Dissent
— Withdrawn
— Vote: 16-0-0
Voting on best times for GA meetings next semester; length of meetings
– Should meetings be 90 minutes, with the last 30 minutes dedicated to committees?
— Discussion
— Would the committee time be required for everyone?
—- No
— How would attendance and committees work?
—- Things are being planned
— Move to end discussion – seconded
— Vote: 14-2-0
There will be a meeting with Dr. McGalliard (University Housing Director), Kaitlin and Noah Grady (IRC President and NRHH GA member). We want to know…
– What subject do you think is the most important to discuss with Dr. McGalliard? How can University Housing best support you as a student, resident, and leader?
— Shortage of personnel working in facilities full time, funnel funds into facilities for one extra person per area
— Response time on escort service
Interested in being on the exec board for the 2020-2021 academic year? Talk to us!
– Part of Kaitlin’s role as President is going to conferences as the NRHH representative for our institution
– If you are particularly interested in this position, please reach out – there is a potential opportunity to go to the Regional Business Conference (RBC) at Embry Riddle University over spring break
Future Business
N/A – this is the last GA meeting of the semester!
Dates
Come to Kaitlin’s office hours! Tuesdays and Wednesdays, 4:30 – 6 pm in the Turlington Basement.
Thursday, Nov. 21st from 5-7 pm in Turlington Basement – Movie Night courtesy of the Social Committee
Websites
Adjourn
Attendance and Question of the Day
– Are y’all doing anything for Halloween?
Updates (5 to 10 minutes – in no particular order)
– VP of Membership and Selection – Erin Lisi (she/her/hers)
— Inductions will be on Friday, November 22nd from 7-9 pm.
— Voting meeting on Nov. 6th from 4-5 pm in Turlington Basement
– VP of Recognition – Jackson Mishoe (they/them/theirs)
— OTMs due 10/31 at 11:59 pm
— Expect voting form soon
– VP of Service – Kevin Hogan (he/him/his)
— More service opportunities have been posted on the website
— Putting out USA Flags in honor of veterans on Tuesday, Nov. 5 (Google Form on website)
— Triangle Youth Leadership Conference Small Group Facilitator Applications open and due Nov. 30 (conference is in January)
— Mystery Service Saturdays (sign up on website) on Nov. 16 and 23
— Red and White Ball volunteer!!! Form on website!
– VP of Administration – Emily Waun (she/her/hers)
— No updates
– President – Kaitlin Brӓtt (she/her/hers)
— SAACURH happened this past weekend!
— Heard and passed a piece of legislation in NRHH boardroom that codified having a minimum 300 word count for OTMs submitted. NC State and NACURH already have this requirement.
— Heard presentations on POY from USC and Moorhead State University; Moorehead won.
— I will be taking on the Social Committee – let me know if you are interested!
— I will not be here during the last GA meeting due to a prior commitment.
– Advisor – Cassandra Jenkins (she/her/hers)
— No updates
Old Business
– N/A
New Business
– This will most likely be our new agenda format. Thoughts?
— Old format, new flow of information
— No need for paper agendas (said multiple times)
— Liked the old format for the information at the bottom
— Like the breakdown of everything that’s been said
— Agenda projected, no personal laptops during meetings
– Activity led by our VP of Membership and Selection, Erin
Future Business
– Last GA meeting will involve…
— Voting for Potential New Points System
— PowerPoint will be sent out
— Bring questions to GA meeting
— Discuss GA meetings for spring
— Dates/time for meetings
— Length of GA – should it be extended 90 minutes?
— 60 mins is sufficient, extend to 90 mins if you’re in a committee
— 60 mins is good excluding committees, maybe 15 mins extra for committees
— Election meetings 90 mins?
— Good for elections, normally sticking to 60
—- Have it in the off week?
—– Possibly
—- Meeting before elections – how elections work?
—– Thumbs up
—– Agreement made
— What do y’all want to see during meetings?
— What we currently have fits pretty well
—- Agreed
— Things that are interactive between group and e-board
—- Have social or service events during GA meetings?
—– Won’t double count for points
—– Choose where the points go?
—– Regardless of points, still interactive and fun
—— Agreed
— Add an aspect where we talk about upcoming service events in detail and say who’s going, same for recognition and membership events
Dates
– Come to Kaitlin’s office hours! Tuesdays and Wednesdays, 4:30 – 6 pm in the Turlington Basement.
Contact Info
– Emails
— NRHH General Email: nrhh-ncstate@ncsu.edu
— NRHH President Email: nrhh-president-org@ncsu.edu
— Advisor Email: cajenki3@ncsu.edu
– Websites
— https://orgs.ncsu.edu/nrhh/
— https://orgs.ncsu.edu/nrhh/otms/how-tos/
Committee Breakouts!
Adjourn
Executive Reports
Membership and Selection
– Inductions 11/22 6-8pm Talley, room TBA
– Going to use Canvas for point tracking
– Invitation and directions on how to set up account will be emailed
– Email NRHH with any questions
Recognition
– In email
Administration
– Diamond of the Week on Instagram!
– @nrhh_ncstate
Service
– In email
President
– In email
Advisor
– In email
Important Dates/Info
– GA Members welcome to plan non-GA events
— Membership points incentive, amount of points TBD
– Kaitlin’s office hours (Tues., Wed. 4:30-6 pm)
– Service, Recognition and Social Committees
– OTM Writing Party this Friday, September 27th in Turlington Basement from 3-5 pm
– Next meeting is on October 16th due to Fall Break
Icebreaker & Leadership Activity
– Facilitated by Kevin Hogan
— Student ID Activity
– What does an Honorary mean?
– Support
— Want to give back to those around us
— Support others in order to provide excellence
– Accountability
– NOT A CLUB
– Recognition
– Service
— To organization and to community
– Academic rigor and excellence
– Metaphors
— Invite-only dinner party
— Bring your own mini hot dog
— Diverse ppl being brought together under similar interests
– Value inclusion
– Selflessness
– Honor the values of the organization
— Service and recognition
– Requires relatively high standard
Common themes among definitions
– Support
– Selflessness
– Accountability
– Excellence/high standards
– How do these values play out in an honorary?
— Attending events and volunteering
— Being active in the organization
— Working to improve yourself while also helping others improve themselves
— Checking in on each other
— Upholding the standards set by the honorary
— Consequences for both positive and negative actions
— Being willing to accept those consequences
— Move from stage of transition to stage of progression
— Be present and engaged
— When unable to attend meetings – help beforehand or afterward
— Reach out for help when you need it
— Communication
— Being flexible and open
— Willing to step outside comfort zone
— Vulnerability
— Bringing in others and building the community
— Speak up and ask questions
— Healthy skepticism
Introduction to Service, Recognition and Social Committees
– Facilitated by entire e-board
– NOT REQUIREMENT, but opportunity!
– Baseline expectations
Service Committee
– Kevin and Erin
– Living document of expectations
– Plan 2 service events per semester
– Partner with campus partners
– Normalize talking about the service we do and challenge GA to think critically about their service
– Use us if you have a passion project!
Recognition Committee
– Jackson and Kaitlin
– Plan at least 2 non-OTM Writing Party recognition events
– Partner with IRC PR Committee
– Free Expression Tunnel Painting for someone you appreciate
– Tree of Recognition in Residence Halls
– Living document
– Revise writing OTMs, as well as expectations and resources for off-campus members
Social Committee
– Emily and empty GA co-chair!
– Living document
– At least 2 non-GA events
– Social Media ideas
– Encourage participation in GA meetings
Time commitment expectations of committees?
– Not much more than regular schedule
– Possibility of committee meetings on off weeks
– Want to be realistic with expectations and time commitments
Welcome, Roll Call – 6:00 pm 9/11/19
Question: What are you looking forward most to this year?
Tonight we will be discussing…
Constitution is a “contract”
Overview of NRHH website
–> Orgs.ncsu.edu/nrhh/ -> Iota Rho Gamma Chapter -> Constitution
Review of Constitution
LOOK AT POINTS SYSTEM!!
EOY Feedback Form Summary
NRHH treated as a club and not an honorary
–> What does that mean?
“They see that other people see this organization as more fun than leadership”
“Work hard and play hard”
Point system too strict
Unsure about where one stood with points because it was hard to track them
Unaware that meeting minutes were posted online
E-Board response
–> Working to address things and make things more accessible, like one’s points and meeting minutes
GA’s expectations of the E-Board
Transparency
Clear communication
Cohesion/consistency
Responsiveness (~48 hours)
Open to constructive criticism
Availability
Opportunity for more socials
Get to know all members
More NRHH sponsored events
More to do as a community?
Greater flexibility of points
More free food/snacks
Bi-lateral GA meetings (i.e. GA members lead part of the meeting)
Let us help plan events
Expectations of membership
Participation in meetings
Be respectful
Don’t talk over each other
Be respectful of time
Respectful of opinions
“Stay in your lane or go in there positively”
Be supportive of each other
Especially with making points
Drop opportunities in GroupMe
Clear communication
Extenuating circumstances
Timely communication
EMAIL nrhh-ncstate@ncsu.edu & give time to respond!!
Don’t be afraid to ask questions
Important Dates/Info
Kaitlin’s office hours (Tues., Wed. 4:30-6 pm)
Everyone has access to office
Google form has been sent out re: do you want to be part of NRHH; off-campus membership app
Room for one delegate to attend Fall Summit
Committees for the year – we want your input!
Executive Reports
Membership and Selection
–> Piloting new software to help y’all check points!
–> Email this weekend from Erin/Canvas
–> Can log in at anytime and check your points
–> More info coming
Recognition
–>OTM writing party coming soon!
–> Sept 27th in the afternoon
–>Website is open for OTMs!
–> Ask if you have any questions!
Administration
–> Will drop in GroupMe when Meeting Minutes are posted
Service
–> Service form up and running
–> Service events will pop up under each month
–> Send service opportunities to Kevin to send out to others!
–> Any service counts (Kevin will reach out if service needs clarification)
–> Open to service collaborations with other organizations
President
–> Office hours in Turlington
–> Tuesday hours will be moved to Wednesday next week
–> Access to GA space in Turlington after today
–> Should’ve received email with google form about membership
–> Off-campus members need to fill out application located in survey
–> GroupMe information will be in survey
–> Can opt out of GroupMe
–> Communication format other than email
–> E-Board wants to start up committees!
–> Passion area? Come to us!
–> Service and Recognition committees
–> Conferences!!!
–> State, regional, and national levels!
–> NCARH, SAACURH, NACURH
–> Fall Summit @ NC State in Witherspoon
–> One spot left!!
–> Interested? Let us know!
Advisor
–> Great to see y’all!
E-Board Updates:
VP of Service – Kevin: You have until 11:59 PM on LDOC to submit your service.
VP of Administration – Kailyn: As the semester winds down, I know that you all have many questions about your points total. You have a couple more weeks to get those in, and there has been an influx of questions. With that, from now until graduation, I will ONLY be accepting questions about points if you ask via the NRHH email. If you text me, DM me, email my personal email, or snapchat me at 3 AM asking about points, I will not respond. If you email the NRHH email at 1 AM, do not expect a response from me at 1:02 AM. I check the NRHH email multiple times a day, and I will respond to your email as soon as I can. Also, thank you for bearing with us as we have navigated the first year of the points system. We are aware of discrepancies and we are looking into problems that have been brought to our attention, so please bear with us. I love y’all, but I love my sleep just a little bit more. Thank you.
2019-2020 E-Board Elections (night 2):
VP of Service – Kevin Hogan
Q&A
What does it look like to combine the two elements of leadership and service?
Having a debrief on service events on how has the service event affected you and connecting it back to leadership aspects. I take time to build relationships instead of coming in with a hero complex. It’s about applying your leadership qualities to how you serve.
What is your favorite part of being in this role?
Being able to watch the little moments. Watching people have fun, not just meet a requirement, and watching them be successful. I like watching the impact we can make.
What instrument do you play?
Trumpet.
What is your favorite OTM?
It’s actually about Kailyn. I didn’t have to think about it, the words just fell onto the page. I think she serves in an underrated role.
Discussion:
I like the font choice in his PowerPoint, which is important. I think it shows he took time to create his project, and it wasn’t a generic layout.
He seems his time schedule is busy, but he presented the same time schedule when he was first elected last year and he has handled this year wonderfully. I don’t think we have to worry about him committing to this role.
I think that him being so committed to marching band shows a lot of discipline because it shows a lot of character and is a difficult thing to do.
Vote: 15-0-0
VP of Recognition – Jackson Mishoe
Q&A
How do you plan on actually implementing the discipline of boosting OTM and recognition?
Have the RAs do them and spread it to their residents.
With that, could you host an IRC/NRHH sponsored program that entices residents to learn about it?
You can use PackChats to talk to residents. You can help them facilitate writing OTMs with your residents.
To you, what are the primary goals of this role?
To me, recognition gets left behind, and I think recognizing people is so important.
Is one of your goals this year to require RA staffs to complete OTMs or am I hearing that wrong?
Maybe not as a requirement, but having that conversation about implementing them more.
How do you foresee that conversation happening?
It would probably be easiest to do that at training, and have a presentation to show each RA staff and one to show residents.
How will you encourage people to write OTMs about more diverse categories?
It’s a battle. Again, having the conversation on why that’s important.
How would you combat the apathy of RAs?
It is an individualized thing. Find the RAs that care and get them into NRHH and IRC.
Why do you think recognition is important?
Without recognition, you won’t have people excelling in your community. I think it is important to bring people into the limelight and for people to know that they are being recognized for doing a good job.
To what extent are you planning on targeting other housing staff?
Planning meetings with other staff members.
There are a lot of people on this campus to have conversations with. How do you plan on having the time for that?
I think it is encouraging you all to have those conversations with others – it wouldn’t just be me.
How do you recognize recognition?
I have written 5 OTMs in my first semester of NRHH.
Have you spoken to the previous VP of Recognition about how they’ve handled being in this position?
We mainly spoke on the responsibilities of the role.
What are your ideas for more forms of recognition?
I want people to present on programs that they’ve got going on or presenting new ideas.
What is your favorite color?
Blue and purple.
Move to extend two minutes – seconded
How do you plan to engage off campus NRHH members next year?
Well they’re getting off campus, so what is happening off campus that inspires you? They are also required to do it.
Move to end Q&A.
Discussion:
I like that he’s enthusiastic, but it is hard to see what his plans are and how they will come to fruition.
His goals for the upcoming year seemed to target RAs heavily.
Requesting information: Why do we have VP of Recognition?
Yield to Cassandra:
Cassandra: Last year, the VP of Recognition role was more robust. We were able to have recognition events for RAs and staff. This year, the role’s hands have been tied. We are no longer allowed to spend student fee money on employees, which was the bulk of our recognition events. This year, we weren’t allowed to do that, so we have had conversations on how to revamp this position with that fiscal change. But with the year being as tight as it was, we had to cut down events. Recognition is one of the pillars of our organization, so we will never take that away. This position has changed the most drastically.
Sam: There is also a lot of behind-the-scenes work. We compile OTMs, sort them, and there is a 10-day period where we do stuff behind the scenes on the campus and regional level to ensure they are voted on properly.
I was hoping to maybe see something outside of OTMs.
I think it is important that you are choosing the person. Ideas come and go, and ideas can get better, but it is more important to think about who you’re choosing.
He did mention how this was his first semester, so he has not had time to watch what Sam has been doing. I think we should take that into consideration.
I think that his presentation showed a willingness to fill the role and an appreciation for recognition.
Vote: 11-3-2
A note from Cassandra: I am aware that some communities have thoughts on the inconsistencies on whether or not an RA community writes monthly OTMs. NRHH does not have jurisdiction to decide on the OTM writing requirements within each community on campus. But I can advocate for you. I meet with CDs over the summer about IRC and NRHH. I can advocate for you on behalf of your frustrations, and I welcome any questions or concerns you would like to be addressed. Please email me (cajenki3@ncsu.edu) if you have frustrations about the requirements within your area that you are not okay with. I do not have office hours, but we can meet by appointment. I want to help as much as I can, but I need to know these things that are troubling you all.
President Election: Kaitlin Bratt
-Q&A
Q: Why did you eat a ghost pepper?
A: I like spicy things.
Q: Why do you want to bridge the gap between IRC and NRHH?
A: We are sister organizations, and IRC is a lot more well known and we are working to change that.
Q: Why do you want to re-run?
A: I want to build community.
-Discussion
I like that she broke down her time commitments.
I think she’s great and we should vote her in.
Her conference experience shows that she is fit to lead this organization.
-Results
20-0-0
VP Membership & Selection: Erin Lisi
-Q&A
Q: Why did you choose this position to run for again?
A: I loved being VP of Admin, but I felt like my strengths would be better fit for this role. I tend to be more on the extroverted side, which is good for helping people get excited about our organization.
Q: What are you hoping to see from the Big/Little program in years to come?
A: Community. In my head, I vision when we started of like, families to be revealed at inductions. When I came into NRHH, there weren’t many people to sit with.
Q: Have you met the goals for your big/little initiative and what do you feel you could change about it for next time?
A: My objective for the first year was to just initiate it, so yes. But my goal would be to root it into our organization this upcoming year. If I get re-elected, I maybe wouldn’t do it at inductions, but would give bigs and littles time to get to know each other before inductions. Make it more personal.
Q: How do you feel candidate membership has impacted our organization?
A: We’ve had one candidate member so far who is now an active member in our organization. They are able to be committed to the organization through that trial period. It allows for the time for individuals to see if NRHH is or isn’t for them.
Q: What is your current major?
A: Secondary science education, middle grades or high school science. I’m so excited to go teach.
Q: What role prepares you for your position next year other than being VP of M&S this year?
A: I’ve been an RA for 3 years in 2 communities under 3 supervisors, which has prepared me as I’ve dealt with many situations and many different people. I have a good way of dealing with most personality types.
Q: Favorite candy?
A: Peanut M&Ms.
-Discussion
Able to see her role up close. Does it very well. Perfect fit.
Like her vision for next year and taking what she’s already accomplished and running with it.
Whereas it was good to initiate the big/little program, it has been difficult to see it’s growth.
It would be difficult to see how she would implement the big/little program.
She’s good at getting people to go along with her idea. She is very passionate in everything she does. I think if she puts her mind to growing the big/little program this year, you will see it succeed well.
Laid very good foundation this year.
Called to question. Gone into a vote.
-Results:
16-1-3
VP of Administration – Emily Waun
-Q&A
Q: What do you think the responsibilities of this position are and what specifically have you done to fulfill those?
A: A lot of the responsibilities of this role have to do with record-keeping. One thing I have done to prepare is that Kaitlin and Cassandra gave me the opportunity to take meeting minutes when Kailyn was unavailable. Also, filling out the duty log as an RA has helped a lot.
Q: How do you want to grow the current social media?
A: Social media – I have never been in control of a group’s social media accounts, but I want to be active through that because it is so important.
Q: What has been your favorite event/experience within NRHH?
A: First one is getting inducted. I heard about this organization through Justice. I was going with him and fell in love with the organization through that and “y’all became my people.”
Secondly, going for VP of Finance. I ran from the floor completely last minute and was scared out of my mind, but it has become a wonderful experience that has helped me grow a lot.
Q: Favorite color?
A: Pastel yellow.
Q: What is your biggest concern about serving in this position?
A: Keeping up with it, because it is a lot of stuff I’ve never done before. However, I do feel prepared for it. Huge advantage where a lot of it is online, so I can always double check and make sure I’ve done things I need to do between classes and on the go.
Q: If you had to be any food in the fridge, what would you be?
A: Ice cream.
-Discussion
Appreciate her transparency. Recognizes it is new, but prepares to take it on.
Positive energy; has good suggestions
Appreciate her humility and transparency
Even though she was not in the position this year, she has prior experience as exec board member.
Through her experience this year and running for the position, she has proven she’s willing to serve.
Experience as an RA
Gave thoughtful answers and there was intention behind every response
-Results
19-0-1
Meeting adjourned.
Welcome Dr. Olson and Dr. McGilliard!
Attendance
Membership and Selection
Make sure any nominated humans apply
Remember to go to the voting GA meeting
Recognition
National winning OTM for January!! Congrats Austen!!
February OTM announcements coming out soon
Remember to write March OTMs!
Talk to me about running for VP of Recognition!
Administration
Fill out Banquet RSVP by April 1st
Will be at McKimmon Center
Be on the lookout for updates on succulent sale!
Finance
No updates
Service
Volunteer with Service Raleigh and NRHH!
Search for NRHH Iota Rho Gamma
Might be 8 hour day but not for you
Athletics sponsored event next friday, free meal and free t shirt
Table for NRHH 3/30
Can sign up for sustainability event in general
President
Succulent sale at sustainability event
Prep counts as non-GA event
Next two meetings will be ELECTIONS!!!
Cassandra will be facilitating elections
DO NOT RUN FOR VP OF FINANCE
If submitted letter/email of intent no need to apply, if no letter/email of intent can still apply
Advisor
Application must be emailed back to CASSANDRA
Speak to members currently in those roles you’re interested in
More in depth this year
Application will be open for a week/week and a half
Leadership Activity
Facilitated by Kevin
“Coming out stars simulation”
Important Updates
Succulent sale prep and event
IRC/NRHH Sustainability event 3/30
E-board applications go live TONIGHT!!
Meeting adjourned
VP of Membership & Selection
Nomination form closes Saturday
Easy way to earn 10 points by nominating people
The link is in the last two emails
Application closes 3/24/19
Non-GA voting meeting on 3/27/19
Inductions on 4/18/19, 6:30-8:30 PM, Talley 3222
VP of Recognition
OTMs for February are due tomorrow
OTM Writing Party 2/28/19 at 6 PM
Pizza and drinks
VP of Administration
Please read my emails
VP of Finance
I don’t have anything, I hope you are having a good day
VP of Service
Dog Toy service event
Working succulent sale shift = 1 point per shift
NC Science Fair will be hosted here and have reached out for volunteers
Will send out a link
Service Raleigh
Historic Yates Mill Park is our service site
Will let you know more info as I get it
President
Succulent Sale Prep will be non-GA meeting but the actual sale will count as service.
The e-board and our advisor wanted to discuss with y’all the possibility of combining the VP of Admin and VP of Finance roles for next year.
Will suggest if you are interested in the VP of Finance position, run for VP of Admin so you can have both responsibilities.
Historically, the VP of Finance for our organization has not had many duties.
We are going to try and have VP of Finance vacant for the next elections so we can fix our constitution to better reflect our practices in the summer.
Leadership Activity by Emily
What’s In Your Cup?
We only have a couple more things before Spring Break
Meeting Adjourned
2/13/19
QOTD: What is the best and worst purchase you’ve ever made?
Executive Reports:
VPMS: Erin
Nomination form will open on February 17, 2019.
Nomination form will close on March 3, 2019.
Applications will open on March 3, 2019.
Applications will close on March 24, 2019.
Non-GA voting meeting, March 27, 2019 6-7 PM
One of two dates for inductions: either April 18th or 19th
Erin explains how nominations work.
VPR: Sam
OTMs submitted to the region and the state.
Next OTM writing party in the last week of February.
VPA: Kailyn
Widget in the works.
Check my emails.
VPF: Emily
Bohemian Rhapsody movie night
VPS: Kevin
Sorry for the confusion on Kay Yow volunteering
Kailyn and I will be rocking out True Colors later this month.
Take some time to fill out the point system review form.
If you feel like you can’t give enough feedback, don’t fill out the form so we can get a solid response.
Succulent sale form hasn’t come out yet.
Pres: Kaitlin
Was NRHH Rep at NCARH
Workshop will be held next Wednesday in Turlington for conferences.
Advisor: Cassandra
Cassandra was unable to be here tonight.
Leadership Activity: by Kailyn
Discussion about disability inclusion on campus and how we can make NC State more ADA accessible
Meeting Adjourned
1/30/19 Meeting Minutes
Adrian from Leadership and Civic Engagement begins meeting
Goes over the mission statement and vision statement of LCE
Goals of Service Site
Allow NC State orgs to engage with volunteers efficiently
Easily create group volunteer efforts
Understand the impact we have in the community
Easy to get involved
Create an account
Volunteers are able to directly respond to posted needs.
Hit a link to sign up
Keep track of volunteer hours
Follow organizations
Sign in with NC State Shibboleth
Join volunteer teams and groups
Create and track NRHH’s progress
Easy to join NRHH group
If you are interested in creating an organization, you can sign up an agency on the website
Justice: Would it be easy to transfer ownership of the organization?
Yes, it can be transferred
Adrian Pavone | ampavone@ncsu.edu
Roll Call | QOTD: What weird food combinations do you really enjoy?
Executive Reports
VP of Membership and Selection
Filled out membership retreat form / t-shirts
We are planning a retreat and need to know about how many people are interested
Candidate membership: if you have any first year students you would like to nominate for candidate membership, please let me know
VP of Recognition
Write OTM by tomorrow night
OTM writing party tomorrow night – there will be Dominos
VP of Admin
Please help with widget
VP of Finance
I have nothing, good to see you.
VP of Service
Krispy Kreme Challenge
You will get credit for running and volunteering
Check the new service site for new opportunities
Please still fill out our NRHH service form
Succulent Sale: Service event; Google Form will be sent out soonish
President
I apologize that the t-shirts aren’t here, but we will have our shirts in two weeks.
If you are a new member, or have never received a t-shirt from us, you get to take one
Advisor
I have nothing, live your best lives
Meeting adjourned.
Executive Reports
VP of Membership & Selection: Erin Lisi
-Big/Little Program update
-If you were just inducted, you should have a big.
-You will be able to get points credit for actively participating in the Big/Little Program.
-New Member Expectations:
–Points System: 50 point maximum.
–15 points in Membership, Recognition, and Service, plus 5 extra points anywhere else.
–Points can be earned in many ways: see Constitution/website for details
–You are allowed one inactive semester during your time in NRHH.
–Service counts in and outside of the organization.
-VP of Recognition : Sam Sanger
–Many OTMs submitted in December
–2nd in the region for the OTM cup
–Work together as a goal to be 1st place again
–How? Submit OTMs and winning them on the regional and national levels.
–Increasing the quality of OTMs helps increase the amount of winners we have.
–Qualifying OTMs must be 300 words and must be in the right category.
–The website has a lot of information about OTMs
–OTM Writing Party, January 31st from 6-7 PM
–Good way to connect and have fun writing OTMs
-VP of Administration: Kailyn Lamm
–Come up and ask at the end of GA meetings for any questions you may have regarding points.
-VP of Finance: Emily Waun
–I don’t have many updates now but will jump in on succulent sale updates later.
-VP of Recognition: Kevin Hogan
–I have updated the website for our upcoming events
–Krispy Kreme Challenge, MLK Day of Service
-President: Kaitlin Bratt
–Meetings from here on out will be in DABNEY 220
–Succulent sale:
—Sign up sheet will be out closer to the date if you wish to volunteer
–We have a new logo
-Advisor: Cassandra Jenkins
–I am working on getting you card access, and I’m sorry for your troubles
-Leadership Activity: Tallest Tower
-School of the Year Bid
–Bids are awards, essentially
–Please fill out the quote form for NRHH School of the Year Bid
Meeting adjourned.
Our President was not able to be here due to a conference in San Francisco, so Erin Lisi, our VP of Membership & Selection is leading this meeting per our constitution. We also have Claire Bailey, the CNBD, Zooming in to our GA meeting.
-Executive Board Reports:
-VP of Admin:
–Our voting meeting was supposed to be in Dabney 330, but it will actually be in Turlington basement, as our basement has been fixed.
–If you are curious as to how many points you have, please make sure you email me, but please email the NRHH email and not my personal email so it is all in the same place.
-VP of Service:
–We will be making thank-you cards for the military after our voting meeting on Nov. 14.
–The Night Walk will count as 4 service points.
–We are collecting pop tabs and canned food for the food pantry, and the max you can get in each category is 4 points.
–A Place at the Table and the Special Olympics of Wake County have volunteer positions open.
-VP of Finance:
–I created a budget for the succulent sale and it will be sent to PAC at a later date.
-VP of Recognition:
–We had 23 people vote on OTMs, which is great.
–Justice Thomas was the first person to achieve all 15 of their service points.
–We are currently reaching out to other schools to see how we can better OTMs.
-VP of Membership & Selection:
–NCC Devlin Santos has asked me to share with you all that our NCARH delegate application is open.
–Voting Meeting: 11/14 6-7 PM in Turlington Basement
–Inductions: 11/27 6-8 PM in Talley 3285
–All the new inductees will be inducted
–Big/little reveal will happen then
–Cord recipients
–Cord recipients: you have until you have graduated to receive those cords if you do not have them by inductions.
–Question: What does a non-GA meeting count as again?
—3 points
-Leadership Activity
–We went around and looked at quotes that were posted around the room and put sticky notes next to quotes we identified with.
-Closing remarks:
–Leadership isn’t easy.
–Leadership is about thinking other people and not just yourself.
–There is a difference between being a leader and being a manager.
-Leadership Activity
–We had to list 20 different things we valued ranging from people to places to goals to things.
–Then we had to go through and eliminate them.
–We opened up the floor to share how this was a vulnerable experience.
Meeting Adjourned.
Erin: We will give our executive reports at the end of our meeting. We want to give Dr. Barry Olson all of the necessary time.
………………………………………………………………………………………………………
Dr. Barry Olson
My focus in higher education is racial identity.
As a white male, I wanted to focus on things through a lense of privilege, power, and how we better prepare people for this thing called multiculturalism.
The pain and power that comes with it.
Lately, there has been a large group of folks who look like me who are saying they’ve lost all of their power. They haven’t, but it is important for us to chip away at those false ideas.
If you are in a position of power, with it comes great responsibility. But know, with privilege, you can act for good or choose to do nothing and act for evil.
There is one privilege that all of us in this room share: higher education.
26% of world population will have a bachelor’s degree
13% will have a master’s degree
3% will get a PhD.
You are told not to waste your time in college.
“You have four years, make it count.”
If you want to work in a trade, do the best job you can.
I had no exposure to higher education, but was expected to go.
Shifting back to the topic at hand, how many of you are going into a career where you will just see people like you every day?
No one. Diversity is a good thing.
We also have folks steeped in a lot of privilege for most of their life, and now they are realizing they may have to work harder to get things that were once handed to them.
Peggy McIntosh’s “Unpacking the Silver Knapsack”
Came up with a list of privileges that she had
Band-aids were only peach colored until recently.
She didn’t have to fear for her life if she got stopped by a cop.
As a white male, I have the power of privilege.
I can use my voice of privilege to step in and speak out for others.
I could also get away with not saying anything, but again, with great power comes great responsibility.
How many of you have had a deep discussion about race in the last few months?
One of the best things we can do is to listen and understand.
A person of color should not be expected to tell their stories.
It is not their job.
Read a little. Educate yourself.
You can’t turn minorities into a spectacle.
An individual who is a minority is not expected to be the speaker for their entire identity.
You don’t want to put people in a position where microaggressions occur.
It is important to get to know people first.
Learn what connects us before learning what divides us.
These aren’t easy conversations especially if you’ve never done it.
My dissertation:
Wash, rinse, repeat.
Engage: You hear a racist joke. You feel it is your job to respond. What happens with your emotions when you choose to confront that situation?
Your anxieties skyrocket. You may feel the urge to puke.
Easy way to disarm a racist joke: “I don’t get it.”
See also: “Shut the hell up.”
What you’re telling them with this conversation is that this behavior is not tolerated in this space.
Will they stop telling racist jokes completely? Probably not. But they will probably stop within earshot of you, so there is there is a small difference.
As you continue to have these difficult dialogues, they become easier to have. You are bolder and conversations are smoother. This is the rinse portion.
If people are being racist, bigoted, etc., ask them to explain whatever they’re saying.
“You’re in favor of the Confederate flag because you say it is part of your heritage? Explain your heritage.”
Everyone brushes their teeth. If you see someone with some green in their teeth, you tell them about the green thing in their teeth; you don’t tell them they’re a dirty person.
Confront the problem, not the person.
The point is: You have got to call it out in order to remind people that what they say isn’t always appropriate.
Failing to talk about things does not solve the problem.
We need to talk about things.
Sometimes it is more important to talk less and listen more.
-Question of the Day: When you’re having a bad day, what do you do to make yourself feel better?
-Leadership Activity – video on the negative effects of donation in natural disaster
-Discussion
–We found it a little shocking that bottled water could be so detrimental.
–It’s a little strange that people would send off stuff like frostbite cream to Rwanda.
–The logistics that come with any relief effort and how the challenges can be getting the items and getting them to the location of disaster.
–We talked about how to ensure donations are helpful instead of harmful and the logistics of those.
-Why does this matter to us?
–Service is a lot of what we do.
–We have to be conscious of the impact, whether positive or negative, we have on those we are serving. It’s important we think critically to move toward solutions.
-Tangible steps NRHH can take to lessen this issue?
–Choosing a specific organization to support helps us have a greater impact.
–Be responsible and do our research the different organizations we are supporting or how we make donations or how we serve different communities.
–Keep in mind the bigger the organization, the bigger the overhead of that organization, so there is a fine line between using the donations to help others and paying their employees.
-Executive Reports
-VP M&S – Erin
–I’ve made the nomination form for inductions.
–Induction date: November 27, 6-8pm Talley 3285
–Nominations will be a little different.
–You are able to nominate as many people as you would like.
–If you would like to get the maximum amount of points (10), you can nominate up to 5 people, but only 2 of those people can be RAs.
-VP Service – Sam
–For September, there were 42 OTMs submitted.
-VP Admin – Kailyn
–Caption Contest
-VP Finance – Emily
–No updates, stay safe and dry during Hurricane Michael
-VP Service – Kevin
–Bag stuffing for SAACURH has been MOVED to Thursday, October 18 from 6-8 PM
–Location TBD due to flooding
-President – Kaitlin
–The reason I showed the video is because we will be helping our friends at UNCW to help fundraise after Hurricane Florence.
–We will be discussing with higher-ups to figure out logistics.
–Succulent sales in the Brickyard.
–The fundraiser would count for service points since it would be up to participants to sell the succulents and create the advertisements for it.
–We are looking at getting a new logo.
–I’ve reached out to Red Eye and they will get back to us with ideas for logos.
–We are displaced due to the Turlington flood, so we are looking to find a permanent relocation for GA meetings.
–Barry Olson will be here for our next GA meeting.
–Please fill out the form whether you plan to attend or not.
–Thank you to those who volunteered for SAACURH.
–About 80 volunteers.
-Advisor – Cassandra
–I just want to clarify about our fundraising. We are able to fundraise, we just can’t have our fundraising funds go into our official bank account that is attached to Student Fees. I think it is a great idea -and we will work it out.
–Other than that, please stay safe during the rain and wind tomorrow and good luck on your upcoming exams.
-Fundraising Suggestion – Charlotte
–My fraternity bought dozens of donuts and sold them for a dollar a donut. I’m pretty sure it’s pretty straightforward to sell it in the brickyard.
–This is a good suggestion. The reason I suggested succulents because it was way more successful than we thought it would be.
–Kaitlin: Also for clarification, we will be donating this money directly to UNCW and more specifically, to their University Housing.
-Questions, Thoughts, Concerns?
–Fed: Just be careful with the donuts because it could be resale, so make sure you go around that.
–That is something that we will keep in mind, for sure.
-Meeting Adjourned.
-Question of the Day / Roll Call
-VP of Service Presentation
-The VP of Service roll was not filled at the end of last semester. I have appointed someone and at this time, they will present and we will go through a questioning process for confirmation. Kevin,
please come up.
-Kevin
-He/Him/His pronouns
-Why I’ll be good for the VP of Service position
-About Me:
-Junior studying psychology and music
-SRA in Tucker/Owen
-Involved in marching band, common reading selection committee, NRHH GA member, 16 credit hours, runs undergrad research twitter
-Enjoys helping people and wants to help engage the NRHH community and help foster a sense of community. It takes a community to build a community.
-Managing VP of Service position
-Google Calendar!
-Prioritizing my responsibilities and managing my time
-Why I Can Succeed in This Role
-Already have ideas for service opportunities
-Feed the Pack
-A Place at the Table
-Habitat for Humanity
-Organizational skills
-Time management
-I yield my time to Q&A
-Paige: Do you feel overwhelmed by your involvement on campus?
-No, I am actually involved in fewer commitments.
-Brittney: How do you plan on bridging IRC and NRHH?
-I want to work together instead of working as separate organizations.
-Kaitlin: I move to go into discussion for 5 minutes. (Kevin left the room)
-Discussion
-Brittney: Already has ideas he wants to put into place
-Scotia: He is prepared already and I feel he is very capable and able to handle the job
-Auston: He seems willing to work with others and I think he will be a positive attribute if we confirm him.
-Scotia moves to vote. It is seconded. We move to a ballot vote.
-Cassandra: There was a successful vote.
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-Kaitlin presents Kevin as our VP of Service.
-Leadership Activity
-Kaitlin: We will be doing this activity silently for a few minutes. You will be ranking these activities.
-1 = what most closely models your personal definition of service and you will go down the line.
-Executive Reports:
-VP Membership & Selection:
-Tentative dates:
-Ice Cream social: October 2, 2018
-Big/Little Reveal: October 16, 2018
-Ghost Hunt: October 30, 2018
-Inductions: November 28, 2018
**in place of GA meeting**
-VP of Recognition
-First month of OTMs went really well
-Regional winner: Rey Wolf written by Logan Hammill
-We are planning an OTM writing party on September 27, 2018 from 6-7 PM.
-Pizza and fun times
-VP of Administration
-I want to have a caption contest on Instagram starting soon!
-Our Instagram is @nrhh_ncstate.
-We will have multiple service opportunities throughout the semester. For times and dates of those events, please look at our meeting minutes, which are posted on our website: orgs.ncsu.edu/nrhh
-Our updated constitution will also be on there by the end of the week.
-Join our GroupMe! Either come see me after or check your emails!
-VP of Finance
-We have no real budget yet but I am compiling some stuff together so that when we do have one, we will be good to go.
-VP of Service
-Chocolate Festival: September 28, 2018 from 5-7 PM
-Scotia volunteers
-English Conversations Club
-SAACURH Volunteers
-October 19 – 21, 2018
-A Place at the Table
-It’s a restaurant where people pay what they are able to. We volunteer to go and serve the food and we receive a meal voucher which we can then give to someone else.
-President
-We are officially affiliated with NACURH.
-Still waiting on student involvement approve us as a student organization.
-Chad, the IRC president sent us a message asking that we partner in creating a drive for those affected by Hurricane Florence in Wilmington.
-Participation will count as service points
-Advisor
-I don’t have any updates, but I hope you have had a successful first couple weeks of school.
-As the semester goes along, think of your friends and potential nominees for membership.
**Meeting Adjourned**
A) Cassandra goes over the rules of how this meeting will go.
Person presents, you ask questions, then we will go into a vote. Ballot voting, so I will give you paper and pens and you will vote.
B) Part 1 of Constitution:
Kaitlin: -I yield my gavel to Erin because I will be presenting the first part of the constitution.
-We will be going through part 1. Changed Name and Purpose to Chapter Principles.
-Chap. 2 – removed excess verbs that was vague.
-Goes over word changes to be more specific.
-I yield my time to Q & A.
-Erin: Moved to discuss.
-Liam: Moved to go into discussion. Seconded by Charlotte.
-Devlin: I make a move to vote.
-Erin: There should be discussion before we move into the vote.
-Liam: There were no serious changes here.
-Scotia: I agree with what has been written.
-Justice: I move to vote. Seconded by Devlin.
-Cassandra and Erin step out to count the votes.
-Erin: Part 1 of the Constitution has passed, we move onto Part 2.
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C) Part 2 of Constitution:
-Most of the changes are grammatical.
-Added 2 parts to every single position.
-Opportunity to be on a committee.
-Must write a transition report at the end.
-Went over details of changes to positions.
-Yielded to Q&A:
-Devlin: Section 6 should be section F – was an oversight.
-Charlotte: VP of Recognition, what is the Silver Seymour community and why do they have to be a part of that each month?
-Kaitlin: Yields to Sam for the answer.
-Sam: State OTM voting committee.
-Scotia: What does it mean to lead a committee? I see it in several different -sections.
-Kaitlin: Gives Constitutional Committee as example.
-Brittney: Where exactly was it that states an RA or CAC can’t be the president?
-Kaitlin: Part 2, Ch. 1, Article 1
-Andrew: With that parenthesis, is it saying that other E-board members CAN be RAs?
-Kaitlin: Correct.
-Erin: Yields to discussion. Voted and Seconded.
-Kayla: Great to put expectations in the constitution that weren’t on paper. Very smart.
-Liam: With M&S, how do you feel about the new changes?
-Kailyn: I am now the VP of Administration.
-Erin: I cannot answer that because I am the chair.
-Erin: Motions to vote; agreed and seconded.
-Cassandra and Erin step out to count the votes.
-Erin: Part 2 of the revision has passed. Move on to part 3.
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D) Part 3 of Constitution:
-Kaitlin: Struck out a chunk and clarified it.
-NRHH Advisor part of constitution: edited to support point system of constitution.
-Kaitlin: Yields time to Q&A.
-Erin: We yield to Q&A.
-Devlin: I move to end Q&A. Seconded. No dissent.
-Erin: We move into a period of discussion.
-Justice: I think that the inclusivity of changing terminology is good for our organization.
-Charlotte: Part 3, Ch. 3, Article 1 question
-Brittney: We aren’t at that point yet.
-Erin: Entertains motion to end discussion. Seconded.
-Cassandra and Erin collect votes and go to count the votes.
-Erin: That part has passed and yields the gavel back to Kaitlin.
-27-0-1
E) Part 4 of Constitution:
-Kaitlin: We will now present part 4. Your time starts when you start. You have 10 minutes.
-Erin: Going through Ch. 1, Ch. 2, and through the awards.
-Erin: Changed the pronouns to be more inclusive. Gave wiggle room for induction seasons. Application forms. Nothing is different from how it actually works, we just cleaned up the language.
-Erin: For qualifications, we added apartments on campus. GPA changed to 2.8 so it is consistent throughout the constitution.
-Erin: For classification, it looks different but it is the same. They are the NACURH standards. We must abide by these rules, so we are not going to vote from that as long as there is no dissent.
-Erin: I yield the rest of my time to Q&A.
-Fed: Did we skip a lot?
-Cassandra: Those rules were already voted on by last year’s general assembly. —-You already voted on, it was just cleaned up. We can’t take any of this out or edit it much more.
-Q&A has started.
-Charlotte: In part 3, ch. 1, article 1, any on campus resident is eligible for NRHH but then the qualifications disagree with what that part says.
-Cassandra: Informs Charlotte on how to do a rewrite and present during discussion.
-Kate: Is the 2.8 GPA overall or per semester?
-Erin: We did not feel it was necessary to include both.
-Fed: Can you explain further?
-Erin: We feel that there are students who have bad semester, but as long as their cumulative GPA is above a 2.8, we as a committee feel they deserve to be in NRHH.
-Fed: Does that include major GPA?
-Erin: No, we do not have access to that information.
-Kaitlin: Move to discussion. No dissent. Seconded.
-Charlotte: Moves to make amendment.
-Charlotte presents her amendment.
-Kailyn strikes it out on constitution.
-Charlotte explains and yields her time to question.
-Brittney: What are you saying is contradicted?
-Charlotte: The qualifications allow you to be an off campus member and it is not made apparent that we are talking about nomination.
-Discussion on point:
-Marzanne: I agree with the change, because I look at this as a whole, it doesn’t make sense. The people that nominate NRHH members don’t typically know GPAs of others.
-Andrew: It seems a little redundant to say if you’re qualified, you’re eligible. Shouldn’t really mention qualified so long before going over qualifications.
-Kayla: Maybe reword to include nomination and qualifications.
-Kaitlin: Makes motion to vote on amendment. No dissent.
-We will be doing a verbal vote.
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-Kaitlin: We will now be going back to a discussion on a section as a whole.
-Kaitlin: Makes a motion to go into a vote. No dissent. Seconded.
-Kaitlin and Cassandra collect the votes and step outside to count.
-Kaitlin: Section 4 of the constitutional division has passed.
-28-0-1
-Erin will present section 5.
F) Part 5 of Constitution
-Erin: Awards are the standard practice, they are now just in our constitution.
-Erin: The leadership and service awards are NACURH standards.
-Outstanding Leadership Pin
-Outstanding Service Award
-Cord Recipients – fixed a typo, because it is in 2 places. Everything is the same but certain exceptions are different.
-Student teaching, internships, and University sanctioned conflicts
-From early alumni to lifelong membership status.
-Membership Capacity stays the same.
-Art. 4 and Art. 5 = format changes.
-Erin: Yield rest of time to Q&A.
-Fed: For Outstanding Service Award, it says if I’m not involved in NRHH, I can’t receive the award?
-Erin: Yes, those are NACURH standards.
-Emily B.: What’s the reasoning behind UT not being included as an eligible place? -Because they are now technically part of the on campus live on.
-Cassandra: UT is not an officially owned University Housing complex. Also, those who live on UT do not pay into NRHH. We don’t take money from those students. UT is a temporary solution to the housing capacity. If the E-board decides to accept those at UT, they can.
-Charlotte: In order to receive cords, members are allowed a single inactive semester. Do they really need to be active their entire time and then can’t be inactive their last semester?
-Erin: So, these rules haven’t changed. There are exceptions.
-Justice: Because the constitution is a living, breathing document, can’t we just add UT to it?
-Cassandra: I would advise you not to, because it is not wise to update a constitution so often.
-Cassandra explains how we have to get through the constitution and gives us a time check.
-Kaitlin: Other questions? Maintains motion to go into discussion. Seconded.
-Justice: Can we hold off until we come to some conclusion?
-Brittney: Makes an amendment to change the constitution to include “temporary University Housing”
-Kailyn: Makes a friendly to say, “any approved temporary University Housing assignment”
-Justice: Moves to end discussion. Seconded.
-Kaitlin: Moves to vote on Brittney’s amendment.
-Vote passes in verbal vote 24-0-4
-Kaitlin: Moves to end discussion, seconded, votes collected for original section.
-Kaitlin and Cassandra collect votes and step out to count.
-Kaitlin: Part 5 has passed.
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G) Part 6 of Constitution:
-Kaitlin: Erin has 10 minutes once she starts speaking.
-Erin: We are moving to a point system.
-Explains the breakdown of the point system.
-Erin: Goes over stipulations of the chart containing the point system.
-Erin: 15 points in each section, 50 points overall. This doesn’t add up, but we are hoping you will find your passion area.
-Erin: For unmet requirements, members may be moved to an inactive status for that semester where requirements were unmet or removed at the discretion of the E-board.
-Erin: I yield my time to Q&A.
-Brittney: You mentioned that the points wouldn’t stack, but the example stacks.
-Erin: Explains how you win for highest earns instead of each level.
-Andrew: What would an OTM writing party be recognized as?
-Erin: A recognition event.
-Kevin: Is there a limit on how many recognition events we can attend?
-Erin: No.
-Andrew: Are there any other examples of non-GA meeting? And would these include committee meetings?
-Erin: Big/Little programs, yes. These would not include committee meetings as of now because there are none that are currently active.
-Justice: If we get 49 points, are we inactive or cut?
-Erin: These stipulations are similar to last year. This is a transition year, so we will be flexible, but we are at the discretion of the E-board. We will make sure you know how to and can get your points. That being said, we also have specific requirements and we do require things of our active members, so ultimately, yes, 49/50 points is grounds for inactive or removal.
-Kevin: Did you all consider UNC’s point system where we can make up for where we fall short?
-Erin: We did but we adapted it because we don’t want someone to sit on their computer and write 50 OTMs for one semester and never come to meetings and be listed as active. That is not fair to those who show up in person to meetings and other outside events.
-Erin: Goes over examples of how the point system can work.
-Kevin: For the service hours, is it up to the discretion of the VP of Service if 1.5 hours counts as one hour or two or something like that?
-Erin: Typically, yes but for now, it is up to the discretion of the chapter president.
-Brittney: Is there a way to make your recognition points without winning?
-Sam: Yes, if you write one every month and then vote on some, you will then hit 15 points.
-Kayla: Is there a way to move points if you are lacking in one place but excel in another?
-Erin: We did not want to do that because we feel as if there is already enough flexibility in this system. With that being said, we understand that this is a very new system, so we are going to be very flexible this year.
-Kevin: What if I go to an OTM writing party but want it to count toward a non-GA meeting?
-Erin: Again, we have other ways to make up for it. But we will clarify what each even counts for before it happens.
-Kaitlin: Ends Q&A, goes into discussion
-Fed: What is stopping someone from not coming to a lot of GA meetings?
-Erin: Point of Clarification: In the past, we had 6 GA meetings a semester and a member was allowed to miss 5 with nothing happen.
-Kevin: I like this idea.
-Brittney: I like that the service is by hour.
-Chad: I know this system is not perfect yet, but it is better than previous systems.
-Justice: Moves to end discussion. Fed dissents.
-Fed: Point of Clarification- is it better to submit one a month? If so, what is stopping someone from submitting 5 OTMs a month and then being done before December?
-Erin: Point of Clarification, in the past we have allowed members to make up missed OTM months by writing more.
-Kaitlin: makes motion to go into a vote.
-Kaitlin and Cassandra collect votes and step out to count them.
-Kaitlin: Part 6 has passed. We now have a point system.
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-Kaitlin: Before we leave – thank you for your time. We are in need of a VP of Service, still, so please let us know if you are interested.
-Meeting adjourned.