Reference this Knowledge Guide to learn what is a valid Appropriations receipt and what receipts we cannot accept.
Per University guidelines, a valid Appropriations receipt must contain the following:
- Merchant name & address
- Date of purchase
- Itemized description of item(s) purchased
- Quantity of each item and unit price
- Shipping charges & ship-to address (if applicable)
- Total amount of the purchase
We cannot accept receipts from Venmo, CashApp or similar services.
Original receipt from a store which is readable that has each item listed with their associated costs.
- A receipt from Office Depot
Original receipt from an online market that is itemized.
- A receipt from Amazon
A Venmo, CashApp or other similar online payment service receipt.
Receipts that do not include one or more of the following:
- Merchant name & address
- Date of purchase
- Itemized description of item(s) purchased
- Quantity of each item and unit price
- Shipping charges & ship-to address (if applicable)
- Total amount of the purchase
If your organization is making payments to a business via Venmo or CashApp, your organization should request that the business creates a receipt/invoice for your organization that includes all necessary information.
Request a Line Item Description Change
Student Organizations can submit requests to change their Line Item Description, meaning they will be able to request spending Appropriations funding on other items/events/activities. Any new line items must follow all University and Student Government spending guidelines, and must follow the Appropriations policies for the cycle the funding was approved for. Please note: any line item change will not be reflected in the original officiated Appropriations Bill.