NC State
Graduate Student Association

Current Application Status: The Fall 2023 application portal

will be updated and released by July 15, 2023, at 11:59 PM.

Last updated on: 12/12/2022

The GSA Conferences and Travel Awards consist of the GSA Award for Conferences and GSA Travel Assistance Award. These are highly competitive, merit-based awards intended to cover the costs of attending a conference for NC State graduate students. Students who wish to apply must submit a complete application using the submission form (Fall 2023 submissions will begin on July 15, 2023). The Fall and Spring semesters’ deadline is September 15 and February 15, respectively, by 11:59 pm. The submissions will open for Fall and Spring on July 15 and December 15, respectively. Although students may apply in advance for funding, the GSA Conferences and Travel Awards operate on a reimbursement basis, meaning awardees are reimbursed for costs after travel takes place with receipts. Lastly, the awards are NOT on a rolling basis, all applications will be assigned to the reviewers from the Graduate Student Association Research Recognition Committee after the corresponding deadline, and the winners will not be announced earlier than the assigned date. Please check the Application Timeline section for details.

1. GSA Award for Conferences

A student can only receive the GSA Award for Conferences once per graduate degree. If awarded, a student is reimbursed up to $1,500 to cover conference and travel expenses.

2. GSA Travel Assistance Award

The GSA Travel Assistance Award was created through collaborations between the GSA and the Graduate School. These awards were allocated for the first time in Spring 2018.

A student can only receive the GSA Travel Assistance Award once per graduate degree. If awarded, a student is reimbursed up to $500 to cover conference and travel expenses.

Other Awards

The committee may also decide to award applicants with Arthur B. Moss International Grant and Bob & Seuster Sowell Scholarship based on their availability each semester. Awardees are selected from the GSA Travel Awards application pool.


The GSA Conferences and Travel Awards are open to currently enrolled, fee-paying graduate students in good academic standing (GPA > 3.00). Please note that if you are taking advantage of the faculty waiver program (outlined here), you are not eligible for these awards. Lastly, the funds cannot cover events that occur after the applicant’s graduation, the graduation is based on the applicant’s corresponding ETD deadline.

Recipient Stipulations

Each NC State Graduate Student:

  • Can only receive each award once per graduate degree
  • Can apply to both awards using one application cycle. Indicating that you are applying to ‘both’ on one application will be sufficient. The type of award received is merit-based and is determined by the selection committee.
  • Can receive one award per academic year (Ex. If you received either award in Fall 2017, you could not receive an award in the Spring 2018 OR if you received either award in Spring 2017, you cannot receive an award in Fall 2017)

Application Requirements

All parts of the application must be received. Applications missing any of these will NOT be evaluated:

  • 1. Completed application form
  • 2. 4500 characters Personal statement — Considering an audience of educated professionals outside of your field, describe the following:

a. The relevance or impact of your research on the existing field.

b. How your research contributes to society as a whole.

c. How your attendance at the conference contributes to the scientific and academic enrichment of NC State, your department, and/or your program.

d. How your attendance at this conference supported or will support your personal and career goals.

  • 3. Copy of an abstract submitted to conference and confirmation of abstract acceptance (if received)
  • 4. Copy of NC State unofficial transcript (accessible via MyPackPortal)
  • 5. Curriculum Vitae (include a list of publications, if applicable)
  • 6. Two Letters of recommendation (applicant should receive confirmation emails from jotform to confirm their letters have been submitted by the recommenders)
  • 7. Authorization from the applicant’s Director of Graduate Programs (DGP)

Recommendation letters must be submitted here

( Fall 2023 submissions will begin on July 15, 2023) by the deadline.

DGP Authorization must be submitted here (Fall 2023 submissions will begin on July 15, 2023) by the deadline.

Note: The GSA reserves the right to limit the number of applications to no more than 5% of the total number of graduate students in the same program based on the volume of applications received. In this instance, the DGP will assist in narrowing down the pool of applicants from their respective programs based on the highest quality of research. This restriction would be implemented after all applications have been submitted and evaluated.

Application TimelineFall Travel Awards:

Submission Portal Open: July 15, 2023
Deadline: September 15, 2023
Travel Dates: September 15, 2023 – February 14, 2024
Notification date: November 15, 2023

Spring Travel Awards:
Submission Portal Open: December 15, 2024
Deadline: February 15, 2024
Travel Dates: February 15, 2024 – September 14, 2024
Notification Date: April 15, 2024

Please note that from Spring 2019 award cycle, the travel dates to be eligible for the awards have been changed. The travel should be within a six-month period from the application deadline.

Any questions? Check the Frequently Asked Questions page here: FAQ

If your question is still unanswered, please email Echo Pan at