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Student Government

Spring Break 2023 – Fall Break 2023 Cycle

This page has all of the important information for the Spring Break 2023 - Fall Break 2023 Cycle. Funding for student organizations between March 20, 2023 - October 11, 2023.

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Resources & Documents

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Cycle Calendar

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Submit Receipts

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Return Unspent Funds

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Resources & Documents

Find and access the most important resources and documents for the Spring Break 2023 – Fall Break 2023 Cycle.

Featured resources

Ineligibility List

The Ineligibility List details which student organizations are ineligible to receive funding from Student Government due to missing receipts and/or not returning funds. 

Supplier Database

Search the Supplier Database to see if your student organization is currently an approved supplier for NC State. 

Appropriations Guides

Get information quickly from Appropriations Guides. These guides are to help you throughout the Appropriations process. 

Appropriations Checklist

Use the checklist to guide your organization through the Appropriations process. 

Spring 2023 Appropriations Packet

The Spring 2023 Appropriations Packet is your best guide through the Appropriations process. The packet includes an Appropriations Checklist, the full calendar and timeline, specific funding request information, policies, budget requirements, funding restrictions, and more.

View the Appropriations Packet 

Spring 2023 Appropriations Budget Tool

All Appropriations Applications must include a complete, accurate, balanced, and detailed budget completed using the Spring 2023 Budget Tool. When creating your budget, you should include the expected and actual revenue and expenses.

View the Budget Tool 

SB23-FB23 Online Appropriations Application

Your Appropriations Application is very important and will be reviewed by the Appropriations Council prior to your interview. Please ensure that the information you submit is true and accurate. We can only accept one application per student organization, if your organization is seeking funding for multiple events or activities, please include these on one application.

  • Online Application Opens – Wednesday, January 4, 2023 at 9:00 AM
  • Online Application Closes – Wednesday, January 25, 2023 at 11:59 PM
Submit your application online 

Cycle Calendar

Each Appropriations Cycle has its own timeline set by the Appropriations Council and approved by the Finance Committee. The full timeline for the Spring Break 2023 – Fall Break 2023 Cycle can be found below.

Phase I – Appropriations Application Submission

  • Appropriations Packet Released Online – Thursday, December 1, 2022
  • Budget Tool Released Online – Thursday, December 1, 2022
  • Online Application Opens – Wednesday, January 4, 2023 at 9:00 AM
Appropriations Information Sessions
Tuesday, January 10, 20234:00 – 4:30 PMTalley Student Union 4280
Thursday, January 12, 20232:00 – 2:30 PMTalley Student Union 4280
Friday, January 13, 202310:00 – 10:30 AMTalley Student Union 4280
Wednesday, January 18, 20239:00 AM
During the Student Organization Round Table meeting		Talley Student Union 4251
Friday, January 20, 202310:00 – 10:30 AMTalley Student Union 4280
Sunday, January 22, 20233:00 – 3:30 PMTalley Student Union 4280
Monday, January 23, 20236:30 – 7:00 PMTalley Student Union 4280
Tuesday, January 24, 20232:00 – 2:30 PMTalley Student Union 4280
Wednesday, January 25, 20236:30 – 7:00 PMTalley Student Union 4251
Appropriations Group Help Sessions
Tuesday, January 10, 20234:30 – 5:30 PMTalley Student Union 4280
Thursday, January 12, 20232:30 – 3:30 PMTalley Student Union 4280
Friday, January 13, 202310:30 – 11:30 AMTalley Student Union 4280
Wednesday, January 18, 202310:00 – 11:00 AM
After the Student Organization Round Table meeting		Talley Student Union 4251
Friday, January 20, 202310:30 – 11:30 AMTalley Student Union 4280
Sunday, January 22, 20233:30 – 4:30 PMTalley Student Union 4280
Monday, January 23, 20237:00 – 8:00 PMTalley Student Union 4280
Tuesday, January 24, 20232:30 – 3:30 PMTalley Student Union 4280
Wednesday, January 25, 20237:00 – 9:00 PMTalley Student Union 4251
  • Appropriations Individual Help Sessions – By appointment only, go to the Appropriations Help Portal to schedule an appointment.
  • Missing Receipts from Past Cycles Due to Remove Organization from Ineligibility List – Wednesday, January 25, 2023 at 11:59 PM
  • Unspent Funds from Past Cycles Due to Remove Organization from Ineligibility List – Wednesday, January 25, 2023 at 11:59 PM
  • Online Application & Interview Sign-Up Closes – Wednesday, January 25, 2023 at 11:59 PM

Phase II – Appropriations Interview

Friday, February 3, 20231:00 PM – 5:00 PMTalley Student Union
Saturday, February 4, 202310:00 AM – 2:00 PM
3:00 PM – 7:00 PM		Talley Student Union
Sunday, February 5, 202310:00 AM – 2:00 PM
3:00 PM – 7:00 PM		Talley Student Union & Virtual via Zoom
Monday, February 6, 20239:00 AM – 1:00 PMTalley Student Union & Virtual via Zoom
  • Appropriations Council Deliberations – Tuesday, February 7, 2023
  • Finance Committee Review of Appropriations – Wednesday, February 8, 2023

Phase III – Funding Notifications & Notice of Error

  • Initial Funding Notification – Thursday, February 9, 2023 by 5:00 PM
  • Appeal (Notice of Error) Deadline – Sunday, February 12, 2023 at 5:00 PM
  • Appeal (Notice of Error) Review & Consideration – Monday, February 13, 2023 at 7:00 PM
  • Student Senate Review of Appropriations – Wednesday, February 15, 2023
  • Final Funding Notification – Monday, February 20, 2023 by 5:00 PM

Phase IV – Obtaining Your Appropriations Allocation

  • Estimated Check Distribution Date – Monday, March 20, 2023
  • Beginning of Spending Period – Monday, March 20, 2023

Phase V – Expending Funds, Submitting Receipts, & Returning Unspent Funds

  • End of Spending Period – Wednesday, October 11, 2023
  • Deadline to Expend Funds – Wednesday, October 11, 2023
  • Deadline to Submit Receipts – Wednesday, November 8, 2023 at 11:59 PM
  • Deadline to Return Unspent Funds – Wednesday, November 8, 2023 at 11:59 PM

Submit Receipts & Return Unspent Funds

The deadline to submit receipts and return unspent funds from the Spring Break 2023 – Fall Break 2023 Cycle is Wednesday, November 8, 2023 at 11:59 PM. All student organizations receiving Appropriations funds are required to submit receipts for expenses that used Appropriations funding. Any leftover or unspent funds must then be returned back to Student Government.

  • Receipt submission form coming soon
  • Return unspent funds form coming soon

What is a valid Appropriations receipt?

NC State University policies stipulate what Student Government can accept as a valid Appropriations receipt. 

How do I return unspent funds?

Student organizations should return unspent funds when they do not spend all of their funding or if there is an issue with their receipts. When returning funds, there are three important steps to follow. 

Request to Change Line Item Description

Need to change what your organization can spend your Appropriations funding on? Submit a request to change the Line Item Description. 

Ineligibility List

Check the Ineligibility List to see if your student organization owes any receipts or unspent funds.