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Student Government

Returning Unspent Appropriations Funds

Reference this Appropriations Guide when returning unspent Appropriations funds or if paying your organization's "Amount Due". Student organizations should return unspent funds back to Student Government if they did not fully use their Appropriations funding or if Student Government cannot accept a submitted receipt. If you submitted Appropriations receipts, please wait until those receipts are verified before returning unspent funds.

Step 1: Determine if your organization needs to return unspent funds.

The first step in the process is determining if your student organization needs to return unspent Appropriations funds. Always submit receipts before returning unspent funds.

Your student organization should return unspent funds if it meets one of the following conditions:

  • Did not spend any of your Appropriations funding and there is an “Amount Due”; OR
  • Only spent a portion of your Appropriations funding and have submitted receipts which have been verified by Student Government, and there is an “Amount Due”; OR
  • Submitted receipts to Student Government, but there are receipt(s) that cannot be accepted by SG and there is an “Amount Due”

Search the Ineligibility List to see if your organization is missing any receipts or owes any unspent funds. When returning unspent funds, return exactly the Amount Due, any deviation from this amount and we cannot accept the returned funds.

Step 2: Determine how you would like to return the unspent funds

Student Government is able to accept returned funds via online payment (recommended), check, or interdepartmental transfer (IDT). We recommend online payment, that is the easiest method for returning funds.

Step 3: Turning in unspent funds

Next, turn in the funds to Student Government.

Returning Funds via Online Payment (Recommended):

Student organizations can return unspent funds online via the Student Government E-Store. The e-store platform accepts most major card types including American Express, Mastercard, and Visa.

  1. Access the SG E-Store at go.ncsu.edu/sg-e-store or commerce.cashnet.com/NCSUSLE.
  2. Select the Appropriations Cycle for which you would like to return funds.
  3. Complete all required fields and answer all required questions.
  4. Add it to your cart, go to checkout, and pay online via credit or debit card.

Returning Funds via Check:

Student organizations can return unspent funds via physical checks. Please note that Student Government will not be accepting physical checks with a value of $250.00 or more. Learn more about this policy at go.ncsu.edu/tbn-18.

  1. Make sure your organization’s “Amount Due” is less than $250.00. Student Government will not be accepting physical checks with a value of $250.00 or more. Learn more about this policy at go.ncsu.edu/tbn-18.
  2. Select the appropriate form from below and complete it. This form allows us to communicate with you about your returned funds submission. There is a separate online form for each Appropriations Cycle.
Spring Break 2022 – Fall Break 2022 
Fall Break 2021 – Spring Break 2022 
Spring Break 2021 – Fall Break 2021 
  1. Make the check out to “NC State University”.
  2. Print out and complete the Form FS-A01: Returning Unspent Appropriations Funds.
  3. Place both the check and completed printed Form FS-A01 into a sealed envelope.
  4. Drop off the sealed envelope at the Treasury Office (Talley Student Union 4251E) or mail the envelope to the mailing address listed below.

Returning Funds via Interdepartmental Transfer (IDT):

Student organizations can return unspent funds via interdepartmental transfer (IDT). However, most organizations typically are not able to return funds via IDT since a University-managed bank account is required. Unfortunately, Student Government is unable to accept electronic funds or wire transfers at this time.

  1. Determine if your organization is able to return funds via interdepartmental transfer (IDT). Organizations who are directly affiliated with a NC State department or office can return funds via IDT. This is only available to organizations who have a University-managed bank account.
  2. Select the appropriate form from below and complete it. This form allows us to communicate with you about your returned funds submission. There is a separate online form for each Appropriations Cycle.
Spring Break 2022 – Fall Break 2022 
Fall Break 2021 – Spring Break 2022 
Spring Break 2021 – Fall Break 2021 
  1. After submission, someone from Student Government will contact you about next steps for processing an IDT within two business weeks.

Mailing Address for Checks

If you cannot physically drop off a check for returned funds, you can mail it to Student Government. Please use the mailing address below.

Mail returned funds to:

Attn: Student Body Treasurer Harrison Andrews
2610 Cates Avenue
Campus Box 7295
Raleigh, NC 27695-7295

Archive of Online Forms for Checks & IDTs

Spring Break 2022 – Fall Break 2022

  • To return unspent Appropriations funds, use this online form

Fall Break 2021 – Spring Break 2022

  • To return unspent Appropriations funds, use this online form

Spring Break 2021 – Fall Break 2021

  • To return unspent Appropriations funds, use this online form